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Completion Accounts – What Are They And Why Do They Matter?

Date: 18/08/2020 | Corporate & Commercial

In a previous post, I made reference to the potential for ‘completion accounts’ being involved in determining the price that sellers actually receive for their shares (as well as how this price can be drastically different to the headline price that they think they have agreed!).

The below should help to explain a bit more about what completion accounts are and why they matter.

1. What are ‘completion accounts’?

At its most basic, completion accounts are simply a set of accounts that are drawn up for the purpose of the sale / acquisition and then used as a basis for adjusting the price. The adjustment will be based on how certain numbers in the completion accounts compare against the equivalent target numbers that were agreed before completion.

These accounts are normally (but not always) drawn up to the date of completion so will not be finalised until after completion. Given that, the share purchase agreement needs to provide a mechanism for their preparation and agreement.

2. Who produces them – and what if we don’t agree?

The share purchase agreement should contain a detailed process for the preparation of these accounts – from the responsibility for preparing the first draft right through to the ability to appoint an independent expert to resolve any disputes.

Each step of this process will be subject to a time limit (with the potential for deemed acceptance if you don’t challenge in time) so it is vital that you keep a note of these deadlines and respond in time. The idea is that each step of the process reduces the matters in dispute so that if ultimately you do have to appoint an expert then they are only looking at a very small number of matters.

3. Speak to your professional advisors – ASAP

No matter whether you are buying or selling, the drafting of completion account provisions is an area in which you, your lawyer and accountant will need to work closely - so early engagement with those advisors is vital.

Just some of the points that will need to be considered are:

  • the level of the target figures to make sure they are appropriate – the one that is often the most contentious is working capital;
  • what should be included in / excluded from certain categories of asset or liability (e.g. to make sure no accidental double counting);
  • the policies to be applied in preparing these accounts (e.g. should it just be on the same basis as the last annual accounts of the acquired company or should any specific policies be applied); and
  • how the price will be impacted by the adjustment (e.g. is it a straightforward “£ for £” adjustment, downwards only, subject to an overall cap etc).

It is not unusual for the parties and their advisors to exchange draft spreadsheets in relation to these accounts ahead of completion. This is something that I recommend as it can be very helpful to clarify exactly how certain accounting adjustments / treatments will impact on the numbers and the overall price. However, it is vital to remember that these spreadsheets don’t take the place of the completion account mechanism in the SPA – if the principles on which those spreadsheets are based don’t make it into the SPA then they won’t be enforceable!  

Disclaimer 
The matter in this publication is based on our current understanding of the law.  The information provides only an overview of the law in force at the date hereof and has been produced for general information purposes only. Professional advice should always be sought before taking any action in reliance of the information. Accordingly, Davidson Chalmers Stewart LLP does not take any responsibility for losses incurred by any person through acting or failing to act on the basis of anything contained in this publication.


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