• Edinburgh: 0131 625 9191
  • Glasgow: 0141 428 3258
  • Galashiels: 01896 550991

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Legal Secretary – Real Estate (Edinburgh/Glasgow)

Davidson Chalmers Stewart is a leading independent commercial law firm operating from offices in Edinburgh and Glasgow.  The firm’s underlying business rationale is to provide clients with excellent quality service which combines first-rate technical legal skills with practical commercial advice.

We are seeking an experienced Legal Secretary who has a sound legal background within the last 12-18 months.

This role will be based in either our Edinburgh or Glasgow office (if Glasgow based, the role will be dual-function and include front of house duties.)

The role will be variable and challenging for the successful applicant. The primary responsibilities of this position are to provide secretarial support to the Real Estate department with the ability to provide cover for other departments (Dispute Resolution, Corporate, Environmental, Waste and Renewables) when required.

Experience of using digital dictation systems and the general Microsoft Office packages (Word, Outlook, Excel) is essential as well as a willingness to learn new skills.   Candidates’ personal attributes will also be an important factor in the selection process and significant emphasis will be placed on organisation and communication skills, use of personal initiative and the ability to work as part of a team.

Secretarial Duties

To include:

  • typing of correspondence and documents (including dealing with digital dictation and manuscript amendments)
  • running legal comparisons
  • drafting and where appropriate sending letters, faxes and emails
  • scanning, photocopying and engrossment of documents
  • handling confidential information
  • Partner diary management and meeting bookings
  • Partner travel bookings
  • dealing with clients in person and on the telephone
  • preparing Land Register of Scotland forms, LBTT returns and other administrative documents for Real Estate fee earners
  • delivery and collection of documents
  • preparation of forms and administration of title deeds and wallets

Assistance with the setting up and maintenance of systems and data resources for the administration of legal procedures, to include:

  • managing month and year end billing for allocated fee earners preparation of draft fee notes and dealing with finalised fee notes (including issue to clients as required)
  • completing cash entry forms
  • preparation of forms for new clients/matters
  • client verification procedures
  • creation of new matters in iManage filing of documents in Worksite document management system

Reception/Front of House Duties (if Glasgow based)

  • Welcome all visitors to the building.
  • Dealing with incoming telephone calls and enquiries in the first instance. Answering/redirecting enquiries and taking messages, ensuring they are passed to the appropriate staff member.
  • Keeping a daily record of attendance for fire marshalling purposes.
  • General support duties as and when required.

Other responsibilities as and when new processes and systems are implemented by the Firm.

The hours will be 9.00am – 5.30pm, Monday – Friday. This role is 100% office based.

Please note that only applicants who have the required skills and experience and are comfortable with the working pattern detailed above will be considered for this role.

We offer a highly competitive salary and excellent benefits package.

If you are interested in this role, please submit your CV along with a covering letter or email indicating your current salary to Pamela Easton, HR & Support Manager, Davidson Chalmers Stewart LLP, 12 Hope Street, Edinburgh, EH2 4DB (email: pamela.easton@dcslegal.com)

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Our determination to do things a better way is nothing without our clients. So if you like what you see and think we’d make a good team, let’s talk. Pick up the phone and call us direct or make specific enquiries to our individual email addresses across the website. Alternatively use the form to submit general questions and comments.

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t0131 625 9191


t0141 428 3258


t01896 550991

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